Purchasing

Ask your agent

1. Order GN pans from Nordstahl when stock runs low, and email them the order.

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2. Record each delivery as it arrives, so the pans show up in stock at their cost.

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3. Every Friday, list the supplier bills due next week and record the ones paid.

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• Add or change a supplierpurchasing_save_supplierAdds a supplier or changes one: contact, email for orders, address, currency, payment terms and the book account their bills go to.$0.01 a call
• List supplierspurchasing_list_suppliersSuppliers by name, each with what is owed to them on open bills and how many orders are open.Free*
• Say what a supplier sellspurchasing_save_supplier_itemsSays which Inventory items a supplier sells: their code, cost, pack size, minimum order, lead time and a fixed reorder quantity.$0.005 per item saved
• List what suppliers sellpurchasing_list_supplier_itemsWhat suppliers sell: codes, costs, packs, minimums, lead times and the preferred supplier, for one supplier or one SKU.Free*
• Draft reorders for low stockpurchasing_draft_reordersDrafts one purchase order per supplier for every item at or below its reorder point, counting what is already on order.$0.01 per draft order
• Draft a purchase orderpurchasing_create_orderDrafts a purchase order to a supplier: lines (with Inventory SKUs if you like), currency, delivery date and stock location.$0.01 a call
• Change a draft order, or mark it sentpurchasing_update_orderChanges a draft order, or records it as sent without emailing it.$0.01 a call
• Email a purchase orderpurchasing_send_orderEmails an order to the supplier with a link to its PDF; a draft takes the next number first.$0.10 a call
• Receive a deliverypurchasing_receiveRecords what arrived on a sent order; lines with a SKU come into Inventory at the ordered cost.$0.01 a call
• Close or cancel an orderpurchasing_close_orderCloses a sent order (stop waiting for the rest) or cancels one that received nothing.$0.01 a call
• List or read purchase orderspurchasing_list_ordersPurchase orders, newest first, by status, supplier or date; or one order in full.Free*
• Record a supplier billpurchasing_create_billRecords a bill a supplier sent, from its own lines or from an order, with its PDF; it is posted to the books.$0.01 a call
• Change a bill's file, notes or due datepurchasing_update_billAdds a recorded bill's PDF if it has none, or changes its notes or due date; amounts and the PDF it has never change.$0.01 a call
• Record a bill paymentpurchasing_pay_billRecords money paid on a bill, or money back from the supplier; it is posted to the books.$0.01 a call
• Pay bills in a batchpurchasing_pay_billsPays several bills at once from one bank account, like Xero's batch payments, with the SEPA file to upload to the bank.$0.01 per bill paid
• Plan when to pay a billpurchasing_set_planned_datePlans the day the business will pay a bill, so the cash flow forecast takes the money out then rather than on the due date.Free
• Record a prepayment to a supplierpurchasing_record_prepaymentRecords a deposit the business paid a supplier before their bill, like Xero's prepayments; it waits as a credit with them.$0.01 a call
• Use a supplier creditpurchasing_use_creditPuts a credit with a supplier on their bill, like Xero's allocate credit, or records it coming back.$0.01 a call
• List supplier creditspurchasing_list_creditsLists credits with suppliers, deposits and overpayments, with what is left on each.Free*
• Repeat a billpurchasing_save_repeating_billRecords a supplier's bill again every so many weeks, months or years, with [Month] and [Year] filled in, like Xero's repeating bills.$0.01 a call
• List repeating billspurchasing_list_repeating_billsLists the repeating bills: whose each is, how often, the next dates, and what each recorded.Free*
• Stop a repeating billpurchasing_delete_repeating_billStops a repeating bill for good; the bills it recorded stay.Free
• Void a billpurchasing_void_billVoids a bill entered by mistake; the books reverse it and its order can be billed again.$0.01 a call
• List or read billspurchasing_list_billsSupplier bills by due date, filtered by status, supplier, order or dates; or one bill in full.Free*
• Run a purchasing reportpurchasing_reportAged payables (what is owed to each supplier by how late) or spend (what each supplier billed and was paid).Free*

Connect your agent

Each address connects the Purchasing tools and the account tools that come with every area. Your agent can also call any tool over REST: POST https://api.conecto.chat/v1/tools/<name>.

• MCP server
  https://api.conecto.chat/mcp/purchasingCopy
• Connector for ChatGPT, Claude or Grok, one for every area
  https://api.conecto.chat/v1/mcpCopy
• OpenAPI for a custom GPT
  https://api.conecto.chat/v1/openapi/purchasing.jsonCopy
• OpenAPI for Power Automate and Copilot Studio
  https://api.conecto.chat/v1/openapi/purchasing.swagger.jsonCopy