--- name: "purchasing_receive" area: "purchasing" title: "Receive a delivery" price: "$0.01" method: "POST" url: "https://api.conecto.chat/v1/tools/purchasing_receive" mcp_server: "https://api.conecto.chat/mcp/purchasing" auth: "Authorization: Bearer " docs_url: "https://conecto.chat/tools/purchasing/purchasing_receive" --- # Receive a delivery (`purchasing_receive`) Records what arrived on a sent order; lines with a SKU come into Inventory at the ordered cost. Record what arrived on a sent order: lines [{line, quantity}] (line numbers as the order lists them), or all: true for everything still to come. Lines with a SKU come into Inventory as receive moves at the ordered unit cost, at the order's location (or location); when the order's currency is not the item's, give that line's unit_cost in the item's currency. More than ordered is refused (take the extra in with inventory_move). All lines or none. The order becomes partial, or received when nothing is left to come. Price: $0.01 a call. A call that fails costs nothing. ## Use it when A delivery from a supplier arrived, in full or in part. - For stock that came in without an order, use [inventory_move](https://conecto.chat/tools/inventory/inventory_move.md). ## Say this to your agent > 25 of the 40 GN pans arrived today. The rest come next week. ## Inputs | Name | Type | Required | Description | Allowed values | Default | |---|---|---|---|---|---| | `order` | string | yes | The order_id, or the order's number like "PO-0007". 1 to 40 characters. | | | | `lines` | array of objects | no | 1 to 200 items. | | | | `lines[].line` | integer | yes, in each item of `lines` | 1 to 200. | | | | `lines[].quantity` | number or string | yes, in each item of `lines` | Up to 24 characters. | | | | `lines[].unit_cost` | number or string | no | Only when the item is valued in another currency: the cost of one in that currency. Up to 24 characters. | | | | `all` | boolean | no | Receive everything still to come. | | `false` | | `location` | string | no | Where the stock goes, instead of the order's location. Up to 120 characters. | | | | `date` | string | no | When it arrived. Default today. Matches ^\\d{4}-\\d{2}-\\d{2}$. | | | ## Example Written for Hansen & Voss, a restaurant-equipment wholesaler in Hamburg with 60 staff. MCP: call `purchasing_receive` on the MCP server `https://api.conecto.chat/mcp/purchasing` with these arguments: ```json { "order": "PO-0001", "lines": [ { "line": 1, "quantity": 25 } ] } ``` REST: ```bash curl https://api.conecto.chat/v1/tools/purchasing_receive \ -H "Authorization: Bearer $CONECTO_KEY" \ -H "Content-Type: application/json" \ -d '{"order": "PO-0001", "lines": [{"line": 1, "quantity": 25}]}' ``` ## Response ```json { "call_id": "5f0c8a2e-3b7d-4c1e-9a64-2d8e1f7b0c93", "tool": "purchasing_receive", "status": "succeeded", "replayed": false, "cost_usd": "$0.01", "balance_usd": "$19.75", "result": { "order": { "order_id": "f5c39725-49ad-4169-937c-7d085b7f7bc1", "number": "PO-0001", "status": "partial", "supplier": { "supplier_id": 4101, "name": "Nordstahl Küchentechnik GmbH" }, "currency": "EUR", "total": "835.00", "issue_date": "2026-10-14", "expected_on": "2026-11-02", "created_at": "2026-10-14T08:00:00+00:00", "lines": [ { "line": 1, "sku": "GN-PAN-11", "description": "GN 1/1 pan, steel, 65 mm", "quantity": "40", "unit_cost": "18.5", "tax_rate": "0", "amount": "740.00", "tax": "0.00", "received": "25", "billed": "0", "to_receive": "15" }, { "line": 2, "sku": null, "description": "Delivery", "quantity": "1", "unit_cost": "95", "tax_rate": "0", "amount": "95.00", "tax": "0.00", "received": "0", "billed": "0", "to_receive": "1" } ], "subtotal": "835.00", "tax": "0.00", "location": "Main", "notes": "Please deliver to the warehouse gate, Billbrookdeich 112.", "pdf": { "file_id": "97673096-25d8-4085-b032-a9697581d0f9", "name": "Purchase order PO-0001.pdf", "content_type": "application/pdf", "size": "582 bytes", "size_bytes": 582, "sha256": "7a628ee1199dd863f0236a61a39b6729a977b4ea18a669e9930a57280cb2326e", "created_at": "2026-10-14T08:00:00+00:00", "download_url": "https://cncto.co/d/97673096-25d8-4085-b032-a9697581d0f9?t=eyJmIjoiOTc2NzMwOTYtMjVkOC00MDg1LWIwMzItYTk2OTc1ODFkMGY5IiwiZXhwIjoxNzkyMTYxMjE3fQ:1xHMWX:v8CeX7HXHDyLtsv0BqNt4JEiRrfMERmyFVMaMRfXlv0", "link_expires_in_hours": 24 }, "bills": [], "sent_at": "2026-10-14T08:00:00+00:00", "closed_at": null, "history": [ { "at": "2026-10-14T08:00:00+00:00", "event": "created", "detail": "", "by": "key 4101 (Pip)" }, { "at": "2026-10-14T08:00:00+00:00", "event": "sent", "detail": "PO-0001", "by": "key 4101 (Pip)" } ] }, "received": [ { "line": 1, "quantity": "25" } ], "stock_moves": [ { "move_id": 4101, "date": "2026-10-14", "kind": "receive", "sku": "GN-PAN-11", "quantity": "25", "from": null, "to": "Main", "unit_cost": "18.5", "value": "462.50", "quantity_after": "25", "reference": "PO-0001", "note": "PO-0001 from Nordstahl Küchentechnik GmbH" } ] } } ``` `result`: order: the order with what each line has received, now partial or received; received: the lines taken in; stock_moves: the Inventory moves made. ## Errors | Code | Status | When | Fix | |---|---|---|---| | `not_found` | 404 | No purchase order has that order_id or number. | Find it with purchasing_list_orders. | | `not_found` | 404 | A line's SKU is not an Inventory item, or the location does not exist. | Add the item with inventory_save_items, or leave the SKU out. | | `archived` | 409 | The supplier, item, location or account is archived. | Bring the supplier back with purchasing_save_supplier archived: false, or use another one. | | `order_closed` | 409 | The order is closed. | Draft a new order. | | `order_cancelled` | 409 | The order is cancelled. | Draft a new order. | | `not_sent` | 409 | The order is still a draft. | Send it, or mark it sent with purchasing_update_order. | | `already_received` | 409 | Everything on the order was received. | Nothing more to receive. | | `nothing_to_receive` | 409 | Nothing is left to receive. | Nothing more to receive. | | `more_than_ordered` | 409 | A line would receive more than was ordered. | Receive at most what is left, and take the extra in with inventory_move. | | `currency_mismatch` | 409 | The order's currency differs from the item's. | Give that line's unit_cost in the item's currency. | | `invalid_input` | 400 | Neither lines nor all was given, or a quantity or date is not valid. | Send lines or all: true. | The refusals every tool can give (401 key, 402 balance, 429 limits) are on the errors page: https://conecto.chat/docs/errors.md ## Related - [purchasing_save_supplier](https://conecto.chat/tools/purchasing/purchasing_save_supplier.md): Adds a supplier or changes one: contact, email for orders, address, currency, payment terms and the book account their bills go to. $0.01 a call. - [purchasing_list_suppliers](https://conecto.chat/tools/purchasing/purchasing_list_suppliers.md): Suppliers by name, each with what is owed to them on open bills and how many orders are open. Free up to 1,000,000 reads a month. - [purchasing_save_supplier_items](https://conecto.chat/tools/purchasing/purchasing_save_supplier_items.md): Says which Inventory items a supplier sells: their code, cost, pack size, minimum order, lead time and a fixed reorder quantity. $0.005 per item saved. - [purchasing_list_supplier_items](https://conecto.chat/tools/purchasing/purchasing_list_supplier_items.md): What suppliers sell: codes, costs, packs, minimums, lead times and the preferred supplier, for one supplier or one SKU. Free up to 1,000,000 reads a month. - [purchasing_draft_reorders](https://conecto.chat/tools/purchasing/purchasing_draft_reorders.md): Drafts one purchase order per supplier for every item at or below its reorder point, counting what is already on order. $0.01 per draft order. - [purchasing_create_order](https://conecto.chat/tools/purchasing/purchasing_create_order.md): Drafts a purchase order to a supplier: lines (with Inventory SKUs if you like), currency, delivery date and stock location. $0.01 a call. - [purchasing_update_order](https://conecto.chat/tools/purchasing/purchasing_update_order.md): Changes a draft order, or records it as sent without emailing it. $0.01 a call. - [purchasing_send_order](https://conecto.chat/tools/purchasing/purchasing_send_order.md): Emails an order to the supplier with a link to its PDF; a draft takes the next number first. $0.10 a call. - [purchasing_close_order](https://conecto.chat/tools/purchasing/purchasing_close_order.md): Closes a sent order (stop waiting for the rest) or cancels one that received nothing. $0.01 a call. - [purchasing_list_orders](https://conecto.chat/tools/purchasing/purchasing_list_orders.md): Purchase orders, newest first, by status, supplier or date; or one order in full. Free up to 1,000,000 reads a month. - [purchasing_create_bill](https://conecto.chat/tools/purchasing/purchasing_create_bill.md): Records a bill a supplier sent, from its own lines or from an order, with its PDF; it is posted to the books. $0.01 a call. - [purchasing_update_bill](https://conecto.chat/tools/purchasing/purchasing_update_bill.md): Adds a recorded bill's PDF if it has none, or changes its notes or due date; amounts and the PDF it has never change. $0.01 a call. - [purchasing_pay_bill](https://conecto.chat/tools/purchasing/purchasing_pay_bill.md): Records money paid on a bill, or money back from the supplier; it is posted to the books. $0.01 a call. - [purchasing_pay_bills](https://conecto.chat/tools/purchasing/purchasing_pay_bills.md): Pays several bills at once from one bank account, like Xero's batch payments, with the SEPA file to upload to the bank. $0.01 per bill paid. - [purchasing_set_planned_date](https://conecto.chat/tools/purchasing/purchasing_set_planned_date.md): Plans the day the business will pay a bill, so the cash flow forecast takes the money out then rather than on the due date. Free. - [purchasing_record_prepayment](https://conecto.chat/tools/purchasing/purchasing_record_prepayment.md): Records a deposit the business paid a supplier before their bill, like Xero's prepayments; it waits as a credit with them. $0.01 a call. - [purchasing_use_credit](https://conecto.chat/tools/purchasing/purchasing_use_credit.md): Puts a credit with a supplier on their bill, like Xero's allocate credit, or records it coming back. $0.01 a call. - [purchasing_list_credits](https://conecto.chat/tools/purchasing/purchasing_list_credits.md): Lists credits with suppliers, deposits and overpayments, with what is left on each. Free up to 1,000,000 reads a month. - [purchasing_save_repeating_bill](https://conecto.chat/tools/purchasing/purchasing_save_repeating_bill.md): Records a supplier's bill again every so many weeks, months or years, with [Month] and [Year] filled in, like Xero's repeating bills. $0.01 a call. - [purchasing_list_repeating_bills](https://conecto.chat/tools/purchasing/purchasing_list_repeating_bills.md): Lists the repeating bills: whose each is, how often, the next dates, and what each recorded. Free up to 1,000,000 reads a month. - [purchasing_delete_repeating_bill](https://conecto.chat/tools/purchasing/purchasing_delete_repeating_bill.md): Stops a repeating bill for good; the bills it recorded stay. Free. - [purchasing_void_bill](https://conecto.chat/tools/purchasing/purchasing_void_bill.md): Voids a bill entered by mistake; the books reverse it and its order can be billed again. $0.01 a call. - [purchasing_list_bills](https://conecto.chat/tools/purchasing/purchasing_list_bills.md): Supplier bills by due date, filtered by status, supplier, order or dates; or one bill in full. Free up to 1,000,000 reads a month. - [purchasing_report](https://conecto.chat/tools/purchasing/purchasing_report.md): Aged payables (what is owed to each supplier by how late) or spend (what each supplier billed and was paid). Free up to 1,000,000 reads a month.